Presentation Guidelines  
 

Oral Presentations

  • Keynote speeches are 40 minutes each including 5 minutes for Q&A.
  • All other talks are 20 minutes each*. Each presentation should allow at least 3 minutes for discussions and to entertain questions from the audience. The time limit will be strictly enforced to facilitate movement between sessions.
  • You should arrive at the session room 10 minutes before the start of your session and introduce yourself to the session chair(s).
  • No audio or video recording is allowed in any of the session rooms during the symposium.
  • Please upload your files to the XMAS-IV computers upon registration or one day before your presentation at the Speaker Ready Area. Only PowerPoint, KEYNOTE and PDF files will be accepted. Please notify the technical staff well in advance if your presentation is in a different format. Your files will be erased after the symposium.
  • To assure fluency of the symposium, speakers are not allowed to connect their laptops to computer projectors. All speakers should upload their presentations in advance in the Speaker Ready Room.

*  Except the Education and Science Communication session in which talks will be 10 mins.

 

Please be sure to check your presentation for viruses before
uploading and presenting at the meeting.

Poster Presentations

  • The designated poster sessions are from 1710-1900 on Monday and Tuesday (Jan. 7 and Jan. 9) in the Exhibition Hall. Light refreshments will be available during the poster sessions.
  • Each poster will be assigned a number that corresponds to their location on the display board.
  • Poster dimensions should not exceed 120 cm (height) and 90 cm (width), and should be in portrait orientation.
  • The text should be readable from five feet away. Use a minimum font size of 20 points.
  • We recommend you hang up your poster before 1710 Monday Jan. 7. All posters should remain on display throughout the symposium.
  • The poster presenter should be available for at least 1 hour during the poster sessions on both Monday and Tuesday.
  • All posters should be removed by 1800 Wednesday, Jan. 9.
 

Student Poster Lightning talks

  • The poster lightning talks are from 1650-1710 on Monday (Jan. 7) in the Conference Hall.
  • Each presenter has one minute to present his/her poster.
  • Each talk will be assigned a number that corresponds to their presentation sequence.
  • Please line up by the stage before 1645 on Monday (Jan. 7) and give a ONE-minute presentation of your poster according to the sequence number.
  • Each participant is allowed ONE PowerPoint slide only to accompany the talk.
 
Language

English is the official language of the symposium. PPT slides and posters should bein English. Oral talks should also be presented in English.
 
Presentation Tips
  • Oral session presenters may visit the conference room each day to familiarize themselves with the equipment in the room or ask a technician any questions.
  • Please discuss the material as reported in your submitted and approved abstract.
  • Prepare your presentation in advance so that your ideas are logically organized and your points are clear.
  • Take time to rehearse your presentation. If your presentation runs longer than the allotted time, eliminate the least essential material and rehearse again. We will be strict on time.
  • Give an opening statement to acquaint the audience with the nature and purpose of the study. Speak slowly and clearly. Word choice should be simple: use active words and short sentences.
  • Use the microphone and speak toward the audience.